Quote, invoice and chase the balance from inside the event.
The numbers come off the booking you already built, so a £25,000 wedding is quoted in minutes instead of an evening, and the deposit chases itself.
You quote from the event, so nothing is retyped and nothing is forgotten. Deposits and balances carry due dates relative to the event date, so moving a wedding from June to September moves them too. Your client opens one branded link on their phone and pays.
The problem this solves
The deposit went in three weeks ago. The balance is due a week before the event, except the event moved, and nobody is certain what is owed or when. Havenue keeps the money on the event itself: invoiced, collected, left to collect, and the day it is due.
How it works
- Raise it from the event: Set menus times guests at your configured prices, with a minimum-spend line where it applies. Editable before you send.
- Set how it gets paid: A deposit, instalments and a balance, with due dates relative to the event date, so "7 days before" stays true when the date changes.
- Let them pay from their phone: A branded page your client opens and pays on in under a minute. Getting paid stops depending on someone digging out your bank details.
- Watch it land: Payments arrive against the schedule. Bank transfers and cash are recorded by hand and clearly marked as such.
The chase list, before you reach the office
Outstanding and collected at the top, what is expected this period underneath, and overdue split into up to 30 days, 31 to 60 and over 60. Open a row and you are on the event, the document and the next thing to do.
Reversing a payment writes a correcting entry instead of deleting the original, so what you are owed can always be explained to whoever asks.
What you get
- Know what is genuinely worth chasing: A bank transfer already on its way is not a debt to chase. Havenue keeps money in flight apart from money nobody has sent, so your team spends its chasing where it counts.
- Margin on booked value or on cash received: See the event's margin against what it was booked for, or against what the client has actually paid. Both matter, and they are rarely the same number.
- Card payments handled by Stripe: Your client pays on a branded page and Stripe takes the card, so you are never holding card details. Card collection is available to UK and EU accounts; UAE accounts get everything else.
- A client who overpays gets it back: When a client pays too much, Havenue shows it as money owed back to them, so it gets returned rather than sitting in your ledger as something nobody can explain.
- Documents your accountant can use: Net, tax and total kept apart per document, because they go to different ledger accounts, plus UBL 2.1 electronic invoices. Export-ready.
Who this is for
- Event managers
- Sales teams
- Finance
- Operations managers
- Owners
What Havenue is
Havenue is the AI-native dietary and catering management software for hospitality: catering companies, hotels, venues, restaurants and private dining.
It automates the back-of-house behind event catering, from the enquiry to the kitchen pass to the invoice. The Dietary & Catering Engine checks every dish against every guest's requirements and finds safe replacement dishes from the operator's own recipes, for chef sign-off. Around it sit an advanced, automated event CRM with a live pipeline, a smart inventory and stock system with every allergen tagged from the ingredients themselves, recipe and menu costing with live cost per head and GP%, ordering and supplier management, invoicing, billing and client payments, generated BEOs and allergen matrices, reporting, and the full platform in a mobile browser. One integrated platform, one event record.