---
title: "AI Supplier Invoice Scanning with Eight Checks | Havenue"
description: "Photograph a crumpled supplier invoice and about thirty seconds later its lines are structured data with the document beside the fields. Eight checks run on every document, a person approves every time, and approving a supplier invoice never adds stock."
canonical: https://havenue.co/features/supplier-invoice-scanning/
markdown: https://havenue.co/features/supplier-invoice-scanning.md
language: en
last_updated: 2026-07-27
---
# Photograph it. Thirty seconds later it is data you can check.

Supplier, date, number, quantities, prices and tax, with the document beside the fields. Then eight checks run, and a person approves. Always.

Extraction on its own is a party trick. The product is what happens next: eight checks on every document, every result recorded, every flag explained, and a human decision before anything is filed. Approving a supplier invoice records what you owe. It never adds stock.

## The problem this solves

The invoices are in a shoebox, or a phone camera roll, or an inbox nobody owns. At year end somebody discovers the food cost was never real, and there is no way to find out which document was wrong. Meanwhile the same invoice gets paid twice and nothing says a word.

## How it works

1. **Get it in, three ways** : Photograph it on your phone, drop the PDF straight in from your email, or import your supplier's electronic invoice file. Italian FatturaPA arrives with no scanning at all.
2. **Let the checks run** : Does each line multiply out. Do the lines sum to the subtotal. Does subtotal plus tax equal the total. Are the tax rates possible in that country. Is the date sane. Is this a duplicate. Is any figure below the confidence we accept.
3. **Fix what is flagged** : Flagged fields sort to the top with the reason attached. Correct a line and the arithmetic re-runs in front of you. Name the supplier, or create them.
4. **Approve, and it locks** : Approving records the cost and locks the document. Unlocking is a separate right and it is recorded. Then grow your catalog from it, row by row.

## What you get

- **The check nobody else catches** : A document showing a tax total while every line reads 0%. The footer looks right, the total looks right, and every per-line tax figure in your system is wrong. Havenue names it.
- **Clear the queue in one action** : Approve every document with nothing wrong with it, in one go, after seeing exactly which documents, worth how much, and what is held back and why.
- **Grow your catalog from an invoice** : An approved invoice is a free price list. Take five of the seven lines, leave the delivery charge behind, and rename or reprice anything before it becomes a product.
- **Credit notes you can record yourself** : A credit agreed on the phone has somewhere to go before the paperwork arrives. Credit notes reduce what you owe, never add stock, and never feed catalog prices.
- **Locked, and unlocking is recorded** : Tax rate per line, approval, then a locked record. Unlocking is a separate permission and it leaves a trace.
- **An export your accountant can post from** : Net, tax and total per invoice kept separate, with due dates, plus UBL 2.1 electronic invoices per document. One export instead of three integrations.

## Who this is for

- Head chefs
- Finance
- Purchasing managers
- Operations managers
- Owners